26 Jan 12 The Benefits Of An Integrated Time Clock System
Calculating payroll is one of the biggest time users and the one item on your company’s operating budget that is likely the biggest line item in your budget. You certainly need to look at your bottom line in all areas and while you don’t want to chop employees to save money you can certainly look at ways to save money in the way your human resources department performs its payroll duties. One way to do this is by the integration of your time clock and your payroll processing information. Through the use of integrated payroll systems and electronic time clocks, your human resources department can spend time on other duties. Integrated time clocks help you enhance efficiencies and accuracy while saving money. Electronic time clocks take the guesswork out of payroll and lessens the valuable time your human resources department spends calculating the payroll and cutting the checks.
The use of time tracking software, that easily enhances your current payroll system or can be a stand-alone software package. With time tracking software, employees are given a unique log in so they can access their own employee-only account which captures their time worked because they will be required to log in and out. This is also a great way to track the hours worked by off site employees or by those who work from home. Integrated time clocks also offer employees access to their own hours so they can see how much time they’ve put in, comp time worked, vacation and personal time used, etc. You can configure your integrated time clock system to allow access for employee vacation requests so employees can see what dates are available. This frees up human resource time from having to field these questions and coordinate vacation schedules for employees.
Imagine the resources you’ll save as well by not having to purchase physical time cards. In many instances you will have to keep time sheets/cards for up to seven years for tax purposes. If this is the case and if you have a lot of employees you will have to find a way to store them and that can become cumbersome. Don’t forget, if you have a physical time clock you will also be responsible for maintaining that physical piece of equipment as well.
Here are other reasons for using an integrated time clock system is that you no longer need to manually input time cards and time worked – this is also problematic for companies that have off site employees and work from home staff. No longer will you have to worry about inaccuracies in your employees “clocking in or clocking out” for other employees. With integrated time clocks your employees have a unique log in and this prevents inaccuracies in employees punching someone elses time card.
When it comes time to performing the payroll task it is almost as simple as punching a few numbers and pulling all of the employee information into the integrated time clock system and running the payroll for the time period specified.
Looking for quality time clocks to help your business? Consider one of several affordable and quality models from TimeClocksandMore.com.
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Tags: Business, human resources, payroll, payroll accuracy, small business, time and attendance software, time clocks
